RedDevilBandandChoir

GMS BAND AND CHOIR
SIX FLAGS TRIP

1. All Honor Band, Jazz Band, and Red Devil Concert Choir members are eligible to make the Six Flags trip. Members of the Sixth Grade Concert Band, colorguard, and banner carriers will also be eligible to make the trip on a first come, first serve basis. The cost of the trip is $315.00 per student. All money, permission forms, medical forms, and t - shirt order forms for the trip are due no later than Friday, March 14th.

2. All Honor Band members, Jazz Band members and Red Devil Concert Choir members to be able to particpate in the trip must:
Attend all Honor Band, Jazz Band and Red Devil Choir rehearsals
Play or sing their music satisfactorily for Mr. Lane or Ms. Ward
Display proper behavior at all times
Attend a mandatory parent / student meeting for the trip

Parents will be contacted if a member is in jeopardy of being
removed from the trip.

3. All band and choir members will be assigned a chaperone and must stay with their chaperone at all times during the trip. Chaperones must pay a $50 non-refundable fee to be eligible to make the trip. We will stay at the Comfort Inn Suites - Northlake in Atlanta on Friday and Saturday nights, April 25th and 26th. Chaperones will room two to a room next door to the student’s rooms, where there will be three to four students to a room..

4. All students and chaperones must wear their Mighty Red Devil band or choir t - shirt at all times during the trip, including all three days. A t - shirt order form can be found at the end of this letter, or give Mrs. Christie a call at 754 - 6051 to order one.

5. We will be taking 4 buses chartered by Crown Coach in Memphis. Roll will be called each time students re-enter the buses.

6. Parents and students must attend a mandatory parent and student meeting for the trip which will be Tuesday afternoon, April 22nd at 4:15 PM or 6:30 PM in the GMS Cafeteria. If parents and students are not present for the meeting, your student will not be permitted to participate in the trip. Chaperones must attend a mandatory chaperone meeting following the parent and student meeting.

7. The complete schedule for the trip can be found at the end of this letter.
8. The use of alcohol, tobacco, the possession of illegal drugs, and / or shoplifting are not permitted any time during the trip. The breaking of these rules will result in automatic dismissal from any other band or choir school sponsored activity and you will be turned over to Mr. Joy for further consequences according to Shelby County School rules. This is a school field trip. Mr. Lane and Ms. Ward are responsible for all of the students on this trip. The use of alcoholic beverages will not be permitted by the adults and adults should go elsewhere to smoke.

9. Appropriate school dress code must be maintained at all times. School dress code rules will apply for the entirety of the trip, and the red band and choir t - shirts must be worn at all times.

10. All money, permission forms, and medical forms for the trip will be due no later than Friday, March 14th along with the $315 trip fee. There will be NO refunds due to the fact that the money has been used to pay for the buses and the entry fees. Chaperone fees of $50 each are also due no later than Friday, March 14th.

11. Parents must turn in a complete medical form for their child no later than Friday, March 14th or your student will not be permitted to attend. All medicines that need to be administered to your child during the trip must be given to your child’s chaperone on the morning of the trip. Medicines must be in a prescription bottle and placed in a plastic baggie with instructions about how often the medications should be given to your child. Chaperones will administer the medicines to your child. The medical form and permission form are included at the end of this letter. Please fill out both forms in their entirety.

12. Parents checking out their children to keep them in Atlanta should do so with Mr. Lane only. The time to check out your child will be after we have reloaded the buses at 7:00 PM on Saturday evening, April 26th. Mr. Lane will have you sign a release for your child.

We are looking forward to a great trip. We have a wonderful trip planned with many activities for you and your child. Our trip is being planned this year by Todd Simpson with Crown Coach. If you have any questions, please give me a call at 647 - 0943.

John Lane / Jill Ward

SIX FLAGS TRIP COSTS
(per student)

Round Trip Luxury Motorcoach Transportation with Crown Coach
Two Nights accommodations at the Comfort Suites - Northlake
Security Guards at the hotel each night
Group dinner at the Hard Rock Cafe in Atlanta (group set menu)
Group dinner at the Ryan’s Steakhouse in Atlanta
Group visit to the World of Coke
Group visit to the CNN Studio Tour
Group admission to the Tennessee State Aquarium
Breakfast on trip to Atlanta provided
Lunch on trip back to Memphis provided
Participation and Admission - Six Flags Park and Music Festival

Total Student Fee $315.00

Festival and Park Entrance Fee
paid by Booster Club

Total Fee Per Student $315.00

Chaperones: $50 each

All students and chaperones will need to bring money for lunch at the CNN Center Food Court upon arrival in Atlanta on Friday, April 25th.

TENTATIVE
SIX FLAGS TRIP SCHEDULE

Friday, April 25th, 2008

5:00 AM - Loading of buses - Mr. Lane arrives at GMS
Parents give medications needing to be
administered to their child to chaperone in
prescription bottle - prescription bottle should
be placed in a plastic baggie with instructions
on administering medication
5:30 AM - Buses leave GMS for Atlanta
8:00 AM - Breakfast served on buses
1:30 PM - Arrive at the CNN Center in Atlanta
Chaperones and students will need to bring
money for lunch at the CNN Center Food Court
2:30 PM - CNN Studio Tour and World of Coke Tour
6:00 PM - Reload buses and head to Ryan’s Steakhouse for dinner
8:15 PM - Reload buses and depart for Comfort Suites - Northlake
8:45 PM - Arrive Comfort Suites - Chaperones see lead chaperones
for room keys and escort students to room
9:00 PM - Students in rooms and chaperones in room next door.
Students doors must be left propped open until
lights out. No boys allowed in girls rooms and no
girls allowed in boys rooms. STUDENTS MAY NOT LEAVE FLOOR OF HOTEL UNLESS ACCOMPANIED BY A CHAPERONE.
10:00 PM - Lights out in motel - Room check by Mr. Lane and Ms.
Ward - Security guards come on duty

On the first day students will need money for lunch in CNN Food Court and will need money for snacks and souvenirs while in the CNN Studio Tour and the World of Coke Tour. Students will stay with their chaperones at all times in the Food Court, the CNN Studio Tour and the World of Coke Tour.

Saturday, April 26th, 2008

6:30 AM - Wake up calls begin
7:00 AM - Deluxe Continental Breakfast for Group 1
7:30 AM - Deluxe Continetnal Breakfast for Group 2
8:00 AM - Deluxe Continental Breakfast for Group 3
Students must come to breakfast with Chaperone
9:00 AM - Load buses iin Full Concert Attire and head to Music
Festival in Douglassville, GA. Students will need to bring with them clothes to change into after the Music Festival to wear while in the Park.
10:00 AM - Six Flags Music Festival
12:05 PM - Reload buses and head for Six Flags Park
5:00 PM - Attend Awards Ceremony in the park
7:00 PM - Reload buses and head for dinner at Hard Rock Cafe
(group set menu)
9:00 PM - Reload buses and head for Comfort Suites - Northlake
10:00 PM - LIghts out in motel - Room check by Mr. Lane and Ms.
Ward - Security guards come on duty

On the second day students will only need money for lunch and souvenirs while in the Park and souvenirs at the Hard Rock Cafe.

Sunday, April 27th, 2008

6:30 AM - Wake up calls begin
7:00 AM - Deluxe Continental Breakfast for Group 3
7:30 AM - Deluxe Continental Breakfast for Group 2
8:00 AM - Deluxe Continental Brreakfast for Group 1
Students must come to breakfast with Chaperone
8:30 AM - Reload buses and begin trip back to Memphis
11:30 AM - Arrive at Tennessee State Aquarium in Chattanooga
Tour aquarium and meet for lunch on Terrace at
12:45 PM
1:30 PM - Reload buses and make trip back to Memphis
6 PM - Arrive at GMS in Memphis and unload buses

Germantown Middle School Band Emergency Medical Treatment Permit
and Travel Permission Slip

(please fill out completely)

I hereby give permission for my child, ___________________________
(student’s name)
to participate in the 2008 Germantown Middle School Band and Choir Spring Trip to Six Flags over Georgia taking place April 25th, April 26th and April 27th, 2008. I understand and agree Shelby County Board of Education, Germantown Middle School, its band director and chaperones shall not be nor later become liable or responsible in any way in conjuction with services, for any death, damage, delay or irregularity which may occur while participating in this school sponsored activity. I trust the judgement of the Director/Chaperones in regards to my child’s compliance with the trip schedule, regulations, and rules. I further agree to abide by the Director’s decision to terminate my child’s trip because of his or her failure to comply with either the schedule or the regulations and rules.

Also, in case of emergency, I hereby give my consent for a qualified licensed physician to perform any medical or surgical procedures she/he deems necessary to the welfare of my student while participating in this school sponsored activity. I hereby give permission to the trip chaperones to administer prescription medications and Tylenol during the trip. It is understood that the band director/chaperones and the medical personnel will make every attempt to contact parents, guardians, or emergency contacts prior to taking emergency medical actions. Further, this authorization permits said physician to hospitalize, secure appropriate consultations, order injections, blood transfusions, anesthesia (local, general or both) or surgery for this student if such emergency conditions warrant. The undersigned accepts full financial responsibility for all medical services rendered.

This authorization permit shall be effective on April 25th, April 26th, and April 27th, 2008.

___________________________________
Student’s signature

___________________________________
Parent’s/Guardian’s signature

_____Yes, I will be keeping my child at Six Flags Over Atlanta and I will check my child out with Mr. Lane on Saturday evening, April 27th at 7 PM after the buses have been reloaded.

GERMANTOWN MIDDLE SCHOOL BAND MEDICAL INFORMATION
(PLEASE PRINT OR TYPE INFORMATION)

_______________________________ _________________________________________
Student’s Name (Area Code) Parent Work Phone Number

_______________________________ _________________________________________
Address Person to Contact in Case of Emergency

_______________________________ _________________________________________
City, State, Zip (Area Code) Emergency Phone for Above

_______________________________ _________________________________________
Home Phone Number Family Physician’s Name and Phone Number

_______________________________ _________________________________________
Parent’s Cell Phone Numbers Student’s Date of Birth

_______________________________ _________________________________________
Parent/Guardian’s Name(s) Medical Insurance Company

_______________________________ _________________________________________
Parent/Guardian’s Address(s) Insurance Policy Holder Group No.

Note: All parents with children taking prescription medications are required to turn their child’s medications into their chaperone on the morning of the trip. Medications must be in the prescription bottle placed inside a baggie with instructions included about how often the medication should be administered. The only exceptions are Insulin, Bronchial Inhalers, and Bee Sting Medication. Chaperones will be admiinistering the medications to your student.

Current Medications: Dosage:

_______________________________ _________________________________________

_______________________________ _________________________________________

Allergies, allergic reactions, allergic reactions to medications:____________

_____________________________________________________________________________

_____________________________________________________________________________

Major surgery within the past year:__________________________________________

Acute or chronic medical conditions:_________________________________________

Physical conditions that limit recreational activities:______________________

_____________________________________________________________________________

Special dietary needs:_______________________________________________________